Complete Event Management | PAC Events Limited

Initial Planning & Goal Setting:

Initial Planning & Goal Setting:

Initial Planning & Goal Setting:

Define the purpose and objectives of the event.
Determine the target audience and expected attendance.
Establish a budget and allocate resources accordingly.
Select a date, time, and location for the event.

Venue Selection & Logistics:

Initial Planning & Goal Setting:

Initial Planning & Goal Setting:

Research and secure a suitable venue that fits the event's requirements.
Negotiate contracts and agreements with the venue.
Arrange for necessary permits, licenses, and insurance.
Plan the layout and setup of the venue including seating arrangements, staging, lighting, and audio-visual equipment.

Event Marketing & Promotion:

Initial Planning & Goal Setting:

Event Marketing & Promotion:

Develop a comprehensive marketing strategy to promote the event.
Utilise various channels such as social media, email marketing, press releases, and advertising to reach the target audience.
Create promotional materials such as flyers, posters, and digital ads.
Monitor and track marketing efforts to gauge effectiveness and make adjustments as needed.

Registration & Ticketing:

Program & Content Management:

Event Marketing & Promotion:

Set up an online registration system or ticketing platform for attendees.
Manage registration processes including ticket sales, attendee information collection, and ticket distribution.
Provide customer support for registration inquiries and issues.

Program & Content Management:

Program & Content Management:

Program & Content Management:

Plan and develop the event program including keynote speakers, panel discussions, workshops, and entertainment.
Coordinate with speakers, presenters, and performers to ensure they are prepared and have the necessary resources.
Manage content creation such as presentations, slideshows, and audio/video materials.

Logistics & Operations:

Program & Content Management:

Program & Content Management:

Coordinate transportation and accommodation for speakers, VIP guests, and attendees if necessary.
Arrange catering services for meals, snacks, and beverages.
Oversee onsite logistics including signage, registration desks, security, and first aid services.
Ensure accessibility and accommodation for attendees with special needs.

Technology & AV Support:

Onsite Management & Execution:

Onsite Management & Execution:

Set up and manage audio-visual equipment for presentations, performances, and live streams.
Provide technical support for speakers and presenters during rehearsals and the event itself.
Ensure reliable internet connectivity and IT infrastructure for any digital components of the event such as live polling or virtual participation.

Onsite Management & Execution:

Onsite Management & Execution:

Onsite Management & Execution:

Supervise all aspects of the event on the day(s) of the event.
Manage staff and volunteers including briefing, task assignment, and coordination.
Handle any unforeseen issues or emergencies that may arise during the event.
Ensure that the event runs smoothly according to the schedule and meets the expectations of attendees and stakeholders.

Post-Event Evaluation:

Onsite Management & Execution:

Post-Event Evaluation:

Gather feedback from attendees, speakers, sponsors, and stakeholders.